Employment Opportunities

Education Assistant
(Full-time, Non-exempt)

Job Summary: The Education Assistant is an important member of the education and community engagement department providing support to the related programs and reports directly to the Director of Education and Engagement. The successful candidate is comfortable with budgets, juggling multiple projects and priorities, thrives on organization and structure, is at ease with technology, is adaptable to changing priorities, is a team player, and has excellent customer service skills. Some weekends and evenings required.

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions:
• Answer and appropriately direct e-mails and general telephone calls to the Education and Engagement Department. Provides information about education and community engagement programs to the public, members, volunteers, and staff.
• Maintain office operations with regular filing, ordering supplies, orderliness of office and library spaces, and drafting correspondence.
• Assist with preparing material and reports for grants, councils, or advisory groups.
• Assists with evaluation of programs, visitor comments, and other initiatives as assigned.
• Prepare budgets and assist in ongoing budgeting process using Excel, including tracking current and upcoming expenses, processing invoices, monitoring expenses and revenues; work collegially with accounting department.
• Schedule and coordinate departmental meetings, prepare minutes and correspondence for departmental councils and other advisory committees as needed; participate in outside meetings as related to departmental programs. 
• Coordinate travel arrangements, itineraries, and process contracts for presenters.
• Provide support for and monitor audio tours and other educational technology such as iPads and iPods and communicate issues to Information Technology staff.
• Familiar with Microsoft Office suite and at ease learning new software programs, i.e. for scheduling and registration programs.
• Support the Education Coordinator as needed for education and community engagement programs, registrations, activities, and website updates. 
• Support Educator for Interpretation with intern applications, updating the online information, and assisting with events.
• Monitor Art Library and Resource Center resources; ensure that supplies, books and media resources are current.
• Works with staff and volunteers in a positive and constructive manner.
• Some evening and weekends required.
• Perform other duties as assigned.

Education: Bachelor’s degree or equivalent work experience.

Work Experience: Preferred minimum of three years administrative assistant experience in a professional office.

Skills and Abilities:
• Ability to take initiative and prioritize tasks; investigates and solves problems; good organizational, time management, and analytical skills; 
• Excellent written and oral communication skills; 
• Accurate typing/keyboarding with excellent word processing and computer skills; 
• Knowledge of basic accounting and budget procedures; 
• Ability to handle multiple tasks simultaneously and prioritize to meet deadlines; 
• Ability to work with close attention to detail;  
• Ability to contribute creatively in a team-oriented workplace;  
• Ability to work effectively with people on a personal level, with tact and diplomacy;
• Ability to maintain discretion with personal, privileged, or confidential information.
• Well versed and at ease in current computer applications; comfortable learning new software and scheduling applications.
 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

•  Lifting materials up to 25 pounds
•  Stooping, bending, kneeling
•  Standing for long periods of time
•  Working at computer for long periods of time

In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

Interested candidates should send their resume, references and salary expectations to:

Frist Art Museum
919 Broadway
Nashville, Tennessee 37203-3822
Email: .(JavaScript must be enabled to view this email address) or Fax: (615) 744-3339
Attention: Sheri Horn, Human Resources Manager

 

Digital Asset Manager and Archivist
(Full-Time, Exempt)

Job Summary: The Digital Asset Manager will have significant experience working with archival materials who will assume a governing role in implementing and managing a new Digital Asset Management System (DAMS) and all workflows associated with it, and overseeing the organization, security, and integrity of archival physical and digital records generated during the course of business operations at the Frist Art Museum. This individual will oversee the life cycle of physical and digital assets, including ingestion, metadata tagging, cataloging, description, migration, storage, preservation, security, access, retrieval, and dissemination, working with all departments to define and uphold retention procedures and policies.

The following duties are normal for this classification.These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions:
Digital Assets
• Lead and maintain the Digital Asset Management strategy, as well as implementation and administration of workflows within the DAMS, including establishing policies and procedures, maintaining user accounts and permissions, and liaising with the DAMS vendor to ensure integrity of files and backups and other system maintenance and upgrades.
• Establish/refine/enforce in-house metadata standards and controlled vocabularies.
• Train new staff on DAMS as part of onboarding process.
• Facilitate the uploading and retrieval of assets, assist other departments with ingesting and searching for assets, generate asset reports.
• Task/help staff to assign appropriate metadata for assets to ensure accurate usage rights, participate in cleanup for existing assets.
• Perform quality control on assets.
• Ensure compliance with records management and retention policies, laws, and regulations.

Physical Assets
• Develop a records management framework to inventory, appraise, and assign disposition for active and inactive records; establish procedures for regular transfer of records designated for temporary or long-term storage.
• Establish an institutional archive in accordance with standards and best practices for organization, management, and preservation of archival records.
• Digitize selected archival records, using safe handling procedures for long-term preservation.
• Ensure compliance with records management and retention policies, laws, and regulations.
• Ensure safety and security of physical records.

Minimum Qualifications: Requirements: Master’s degree in library science, information science, or equivalent professional experience, with strong digital content and/or comparable focus, 3–5 years previous experience with DAMS in a museum or library environment, thorough knowledge of physical and digital archiving theory and practice, as well as field-wide metadata standards,  managing born-digital and digitized media assets, demonstrated experience with user support and services; demonstrated aptitude in database management, media cataloging, records preservation, digital rights management, and data migration; strong understanding of records management practices.

Skills and Abilities:
• Demonstrated knowledge of enterprise-level DAMS and database applications.
• Comprehension of metadata standards, digital image file parameters, and intellectual property best practices as applied to cultural heritage institutions.
• Experience processing collections of archival materials.
• Ability to prioritize tasks, track stages of production, meet deadlines, and participate in budgeting.
• Meticulous attention to detail and excellent organizational, project management, analytical, research, writing, and editing skills.
• Excellent interpersonal skills, with the ability to work effectively both independently and as part of a team, and to interact well with both technical and non-technical colleagues.
• Ability to organize lesson plans and lead software training sessions for staff.
• Experience with collections management systems and cataloging software a plus.
• Experience with image-editing software a plus.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

•  Working extensively at a computer station (up to 7 hours per day)
•  Lifting materials up to 50 pounds, stooping, bending, kneeling, standing for long periods of time

Interested candidates should send a cover letter, resume, references and salary expectations to:

Frist Art Museum
919 Broadway
Nashville, Tennessee 37203-3822
Email: .(JavaScript must be enabled to view this email address) or Fax: (615) 744-3339
Attention: Sheri Horn, Human Resources Manager

 

Manager of Digital Systems
(Full-time, Exempt)

Job Summary:  The Manager of Digital Systems will lead the Information Technology team, provide strategic vision, and administer a wide range of technologies necessary to support museum operations. This management position is responsible for evaluating and implementing internal and public-facing digital initiatives and collaborates with staff to increase efficacy and enable a deeper fulfillment of the Frist Art Museum mission.      

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions:
• In collaboration with management teams, coordinates the design and implementation of information technology goals, objectives, priorities, policies, and procedures; evolves infrastructure to align with changing business needs and new technologies while maintaining best practices for cyber security.
• Oversees vendors and the internal technology team responsible for maintaining all hardware, software, license adherence, internet connectivity, internal network, company data, mobile devices, IP phone system, printers, and all audio, visual, and interactive electronics. 
• Participates in the assessment of technology needs for special projects to determine budgets and timelines for implementation
• Supervises and provides for end-user support; assesses training needs and collaborates with Application Specialist to provide necessary training
• Partners with the Digital Asset Manager and Archivist to incorporate best practices pertaining to digital asset management, and the preservation of those assets.
• Collaborates with other departments to develop efficient digital project management workflows.
• Assists staff with employing technologies to improve the experiences of visitors. 
• Enhances data collection practices to measure key performance indicators aligned with the mission.
• Works with staff, volunteers, and interns in a positive and constructive manner.

Minimum Qualifications:
Bachelor’s degree in computer science, technology, engineering, information systems, or a related field.  Equivalent work experience, technical training, and industry certifications may substitute.  The ideal candidate will have 3-5 years of verifiable experience working in an IT department with 50-100 end-users.  Must be familiar with Office Suites (2007, 2010, 2016), Windows Server 2008/12/16, Windows Active Directory Server Environment, Exchange 2010/2016, DHCP, DNS, Veeam backup systems, VMWare, Microsoft Office 365, Cisco Technologies, Fortigate firewalls. Must be able to document and communicate to a wide range of users. Must be able to accommodate a flexible work schedule and to work weekends and after hours when necessary.

Beneficial Experience:
Windows Deployment Services, Cisco UCS, Nimble Storage, Rapidscale Cloud Backups, Datto, SQL, Crystal Reports, Tableau, Group Policy, web design, Document Management Solutions, Digital Asset Management systems, Altru – Cultural Management Software, knowledge of audio/visual equipment, Apple OS.  Experience in a museum environment a plus.

Skills and Abilities:
• Strong technical skills and the ability to quickly learn and apply new technologies;
• Experienced with project management, budgetary monitoring, and staff supervision
• Excellent logic, analytical, and problem-resolution skills;
• Ability to communicate clearly and display patience when dealing with staff members holding varying degrees of technical ability;
• Ability to contribute creatively in a team-oriented workplace;
• Highly organized and able to inspire and organize the work of others.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

•  Lifting materials up to 25 pounds
•  Stooping, bending, kneeling
•  Standing for long periods of time
•  Working at computer for long periods of time.

Interested candidates should send a cover letter, resume, references and salary expectations to:

Frist Art Museum
919 Broadway
Nashville, Tennessee 37203-3822
Email: .(JavaScript must be enabled to view this email address) or Fax: (615) 744-3339
Attention: Sheri Horn, Human Resources Manager
 

 

Editor
(Full Time, Exempt)

Job Summary: The Editor is responsible for editing and proofreading all printed and digital materials produced by the Frist Art Museum, ensuring accuracy, consistency, and quality. In addition, the Editor is responsible for communicating revisions across multiple projects and departments within the institution.

The following duties are normal for this classification.   These are not to be construed as exclusive or all-inclusive.   Other duties may be required and assigned.

Essential Job Functions:
• Edit and proofread exhibition- and education-related copy such as wall texts, labels, gallery guides, family guides, teachers’ guides, brochures, and flyers
• Edit and proofread press releases (AP style), institutional signage and graphics, the annual community report, advertisements, calendars, brochures, invitations, and other materials
• Edit and proofread the quarterly member newsletter and program and event guide
• Participate in team planning of exhibition interpretation
• Create style sheets for individual projects and, in conjunction with the Managing Editor, update the institution-wide style guide at least once annually
• Proofread exhibition catalogues produced by the Frist Art Museum and communicate revisions to outside editors, as requested
• Provide complete and accurate exhibition-related information to all departments as needed in a timely fashion
• Communicate effectively with content providers, graphic designers, and outside vendors (as needed) to address concerns, make necessary revisions, and keep projects on schedule and within budget
• Work with volunteers or interns
• Other activities, as requested

Education and Experience: B.A. in art history, English or related Humanities field. Two to five years of editorial experience required, preferably in an art museum or publishing firm.

Skills and Abilities:
• Ability to function well within a team environment
• Thorough knowledge of editing and proofreading methods, including electronic editing
• Thorough knowledge of the Chicago Manual of Style (16th ed.) and the AP Stylebook
• Excellent writing and editing skills
• Familiarity with typesetting and production processes
• Ability to meet deadlines
• Excellent communication and conflict-resolution skills
• Highly skilled with computer applications, particularly Word, Outlook, and Excel; aptitude for learning new applications quickly
• Exceptional time management and work-flow skills, including the ability to manage multiple short- and long-term projects in a deadline-driven environment
• Attention to detail
• Discretion
• Knowledge of museum functioning and exhibition organization

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

•  Lifting materials up to 50 pounds
•  Stooping, bending, kneeling
•  Standing for long periods of time
•  Working at computer for long periods of time

Interested candidates should send their resume, references and salary expectations to:

Frist Art Museum
919 Broadway
Nashville, Tennessee 37203-3822
Email: .(JavaScript must be enabled to view this email address) or Fax: (615) 744-3339
Attention: Sheri Horn, Human Resources Manager

 

Security Gallery Manager
(Full-time, Exempt)

Job Summary: The Security Gallery Manager is responsible for managing contracted security staff and the implementation of security policies and procedures as directed by the Security Managers.

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Essential Job Functions:
• Effectively deploys the contract security team and provides protection for the art objects and museum’s assets; directly supervises up to 30 contract security officers and gallery attendants.
• Issues special equipment (radios, flashlights, keys, etc.) and provides instructions regarding its proper use, protection, and return for appropriate storage
• Makes scheduled and randomized inspection tours to all areas of responsibility to monitor the officer’s work performance; ensures adherence to all security procedures
• Responds to requests for assistance when extra help is required (e.g. VIP visits)
• Deploys security officers to various posts and special assignments, and plans the break and lunch relief periods of these officers
• Ensures that all security officers are properly dressed and equipped in a professional manner in keeping with the museum’s standards
• Issues clear and concise instructions to security officers and confirms that they are carried out in a manner conducive to proper security and good public relations
• Counsels security officers for failure to comply with instructions and regulations; escalates complex problems to the Security Operations Manager if necessary
• Provides training on a continuing basis to contract security staff
• Briefs officers on special events, exhibitions, or situation that require additional security coverage
• Reports all complaints, incidents, or security violations to the Security Operations Manager
• Creates a safe and controlled environment for the visiting public by addressing disruptive visitors in a firm, professional, and diplomatic manner in cooperation with the Security Managers
• Works with volunteers and museum staff in a positive and constructive manner.

Education: College degree in Criminal Justice or equivalent work experience preferred.

Work Experience: At least five years in an active supervisory and leadership position managing an operational law-enforcement unit.  Security experience protecting high-value or cultural property is highly desirable.  Individual must be prepared to respond immediately to all emergencies 24 hours a day.

Skills and Abilities:
• Knowledge of criminal law and security procedures
• Knowledge of intrusion alarms, central monitoring needs, computerized security, and associated electronics
• Knowledge of national fire-prevention standards as outlined by the National Fire Prevention Association
• Knowledge of guard-force employment needs, recruitment, and procurement
• Knowledge of access controls and barrier systems
• Ability to understand and implement training programs for guards and staff
• Ability to implement disaster plans and other emergency plans
• Tactful and diplomatic
• Ability to contribute creatively in a team-oriented workplace
• Ability to write and communicate clearly for a broad range of audiences
• Highly organized and able to inspire and organize the work of others
• Well versed in using the necessary types of computer applications (word processing, spreadsheets, databases, etc.)
• Experience with Ccure software and employee access badging

Working Conditions:  Work will be performed in a standing / walking capacity 80% - 90% of the time.  May be exposed to extreme cold and hot weather conditions. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demands may include:

•  Lifting materials up to 50 pounds, stooping, bending, kneeling, standing for long time periods
•  Working at computer for long periods of time

Interested candidates should send a cover letter, resume, references and salary expectations to:

Frist Art Museum
919 Broadway
Nashville, Tennessee 37203-3822
Email: .(JavaScript must be enabled to view this email address) or Fax: (615) 744-3339
Attention: Sheri Horn, Human Resources Manager

 

Walden Unarmed Security Guard—Gallery Attendant
Click here to learn more about joining our team as a Gallery Attendant.

 

Internships
Click here for information about internships at the Frist

 

In compliance with the Americans with Disabilities Act, the Frist Art Museum will provide reasonable accommodations to qualified individuals with disabilities.

The Frist Art Museum is an Equal Opportunity Employer.
Women, minorities, and individuals with disabilities are encouraged to apply.

 

Click here to go back to the top of the page

Sorry, this image is copyrighted